77 WAYS YOUR VA CAN HELP YOU

The General VA (GVA) is that one person that you can lean on to help you, day to day, more so than any other employee. They are true time savers! If you don’t have one on board in your business yet – get one now!

 

ROLE: GENERAL VIRTUAL ASSISTANT (GVA)

Email & Schedule Management Tasks

One of the biggest time wasting things you do is check your email. Working with your VA to handle your email, as well as things like your calendar is essential to becoming more productive in your business.

  • 1. Filtering Emails / Managing Spam
  • 2. Database Building / Updating Contacts or CRM
  • 3. Answering Customer Service Emails /Tickets / Chat Support
  • 4. Sending of Greetings eCards, Event Invitations, etc.
  • 5. Calendar Management
  • 6. Appointment Scheduling
  • 7. Travel Arrangement and Planning
  • 8. Reminder Services

File Storage & Organization Tasks

Being organized is is a key to being productive. Your VA can help you systematize and put processes in place to help your business become more organized.

  • 9. Dropbox / Google Drive Organization
  • 10. Data Entry in Word, or Google Docs
  • 11. Creating / Managing Spreadsheets
  • 12. Preparing Powerpoint / keynote Presentations
  • 13. PDF Conversion, Splitting and Merging

Social Media Marketing, Administrative & Blogging Tasks

VA’s can manage your blog, as well as help with the marketing of your blog – however, there is so, so much more your GVA can do for you when it comes to additional admin tasks, and generally helping you, day to day on the managing of projects, and your marketing efforts.

  • 14. Transcription of Video and Audio Files
  • 15. Simple Brochure Layout / Formatting
  • 16. Preparing Online Meeting Minutes
  • 17. Report Creation
  • 18. Forms Creation
  • 19. Document Template Creation
  • 20. Online Research
  • 21. Data Mining & Development / Lead Generation
  • 22. Blog Publishing Management
  • 23. Moderating Blog Comments
  • 24. Adding Tags & Images to Blog Posts
  • 25. Receptionist Duties
  • 26. Voicemail Checking
  • 27. Sending Client Invoices
  • 28. Basic Bookkeeping (MYOB, XERO & Quickbooks)
  • 29. Personal Errands (Purchasing Gifts Online, etc.)
  • 30. Project Management & Training Tasks
  • 31. Project Management Between You and your Team members
  • 32. Preparation of Training Materials
  • 33. Training of New Virtual Assistants
  • 34. Deadline / Deliverables Tracking
  • 35. Social Media Management Tasks
  • 36. Creating Facebook Fan Pages / Groups
  • 37. Posting and Scheduling Facebook Insights
  • 38. Promoting Facebook Pages
  • 39. Collating and Interpreting Facebook Insights
  • 40. Creating a Twitter Account
  • 41. Managing and Increasing Your Twitter Following
  • 42. Schedule Tweets and Track Mentions and Hashtags
  • 43. Create and Manage LinkedIn Account / Profile
  • 44. Create Pinnable Images on Pinterest
  • 45. Scheduling and Tracking Pins
  • 46. Create and Manage YouTube Account
  • 47. Upload Videos on YouTube
  • 48. Moderating YouTube Comments
  • 49. Uploading Videos to other Video Sharing Sites / Social Media
  • 50. Answer inquiries and Messages on All Channel & Profiles
  • 51. Create Slideshare Presentations

Email Marketing

You need to be constantly growing your email marketing list, and engaging with that list on a regular basis.

  • 52. Creating a New List in Email Marketing Software
  • 53. Adding and Removing Subscribers from Lists
  • 54. Creating and Scheduling Broadcast Emails to Promote Content
  • 55. Editing Follow-up Emails and Auto-responders
  • 56. Creating Email Newsletters
  • 57. Editing / Proofreading Emails

Inside Sales Agents

To learn more about how our ISA can drive you more business, please visit:

www.globalofficeworks.com/inside-sales-associates

  • 58. Converting your leads into prospects
  • 59. Calling Expired’s and FSBO’s to setup listing appointments for you
  • 60. Keeping in touch with your Past Clients
  • 61. Responding to your Buyer leads as soon as they are received.
  • 62. Following up and developing a relationship with all your prospects
  • 63. Tracking all Prospects
  • 64. Driving you more Business!

  ROLE: REAL ESTATE VIRTUAL ASSISTANT

  1. Support and manage Templated Websites
  2. Listing Management
  3. Managing Buyer MLS searches
  4. Entering Property in MLS & other applicable databases
  5. Preliminary Drafting of CMA’s
  6. CRM Integration & Social Media Integration
  7. Marketing the Listing
  8. Designing and sending Just Listed and Just Sold Postcards
  9. Personal Marketing
  10. Prospecting
  11. Setting Up Showings
  12. Posting Ads. Postlets, Craigslist & other websites.
  13. Transaction Management

Conclusion

As you can see, the list of tasks that your Virtual Assistants can handle for you is very diverse. The fact is that working with VA’s has gone far further than most people ever thought possible. It’s more than just filtering email and managing your social media. It’s about business growth. It’s about Working on your Business instead of Working in your Business!